Introduction
My Page is a central component in Business Online and now comes in a new and improved design! It still collects items that are registered and assigned to you in one place, but now even more clearly. The page is accessible throughout the entire system via the top menu.
My Page
My Page will give each individual employee an overview of everything assigned to them based on the categories tasks, workflows, responsibilities and delegations from all areas in the system. From this page, employees can choose which category and then sort by item type.
Below you have a summary of the functionalities shown in the interactive demo above.
Tasks
Overview of all tasks assigned to you. In the overview, you can see the type, title, status, and due date for the tasks, as well as a link to the task.
| Type | Explanation |
|---|---|
| Project | Overview of all tasks assigned to you from a project |
| QHSE Action | Overview of all tasks assigned to you from a QHSE report |
| Risk Task | Overview of all tasks assigned to you from a risk analysis |
| Planner | Direct link to your own Microsoft Planner. |
Workflows
Overview of all workflows assigned to you appears under this overview. In the overview, you can see the type, title, who sent the request, and the due date for the workflow, as well as links to the workspace and approval page. Based on your access permissions, the different types you can choose from will vary. For example, personnel with HR responsibility will have the option to select HR as a type.
| Type | Explanation |
|---|---|
| Workspace | Overview of workflows assigned to you from a workspace |
| QCP | Overview of workflows assigned to you from QCP administration |
| HR | Overview of workflows assigned to you from personnel. Example: Approval of vacation or personal data updates |
| QDMS | Overview of workflows assigned to you from Document Profile. |
| Revision Request | Overview of workflows for revision requests on documents from Governing Documents Library |
Responsibilities
Overview of all items in the system you are responsible for or an internal resource for. In the overview, you can see the type, UID, title, status, and due date for the tasks, as well as a link to the responsibility area.
| Type | Explanation |
|---|---|
| Project | Overview of all projects you are responsible for or an internal resource for |
| QHSE Cases | Overview of all QHSE cases you are responsible for |
| Contracts | Overview of all contracts you are responsible for or an internal resource for |
| Opportunities | Overview of all opportunities you are responsible for or an internal resource for |
Delegations
Overview of everything you have assigned to others from the Business Online system. In the overview, you can see items you have created with type, title, who has been assigned the item, status, and due date for the tasks, as well as a link to what you have delegated.
| Type | Explanation |
|---|---|
| Project | Project tasks from the Project Plan function you have created and assigned |
| QHSE Action | QHSE actions you have created and assigned |
| Risk Tasks | Risk tasks you have created and assigned |
| Workspace | Document approvals from workspace you have created and assigned |
| QCP (Quality Control) | Approvals of QCPs you have created and assigned |
| QDMS | Approvals of documents from Document Profile you have created and assigned |
| Revision Request | Request for revision of document you have created |
My Workspace
My Profile
This page is a self-service component that allows you to view and edit some of the personnel details you are registered with in the system.
If nothing loads for you on this page, it means that HR administrators have either not created your entry in the personnel list, or have not made the correct association between your personnel entry and your Microsoft 365 user. Contact HR to have this corrected.
Employee Overview
| Field | Description |
|---|---|
| First Name | Your full first name as registered in the personnel list |
| Last Name | Your full last name as registered in the personnel list |
These values are read-only and can only be updated by HR staff or your immediate supervisor (reporting manager).
Contact Information
| Field | Description |
|---|---|
| Your email as registered in the personnel list | |
| Mobile | Your mobile number as registered in the personnel list |
| Address | Your address as registered in the personnel list |
These details are editable and will be updated after your immediate supervisor (reporting manager) approves the changes.
Job Information
| Field | Description |
|---|---|
| Reports To | The person in the company you report to. This user has access to your personnel information and will be the one who approves any changes you make. |
| Position | Your official title/position as registered in the personnel list |
These values are read-only and can only be updated by HR staff or your immediate supervisor (reporting manager).
Next of Kin
The next of kin fields are quite self-explanatory and are all stored in the personnel list. Here you'll find your primary and secondary next of kin's contact information and your relationship to them
These details are editable and will be updated after your immediate supervisor (reporting manager) approves the changes.
Submitting Updated Details
If you change any of the information in the form, it must be submitted and approved before it is updated in the personnel list. Scroll down to the bottom of the form and click Update to submit the form for approval.
The person defined as your reporting manager will be notified of the change request and can approve or reject it. In both cases, you will be notified of the update.
HR personnel will not need to approve their own changes. If HR staff makes changes on the My Profile page instead of the personnel list, the changes will be published immediately.
Documents
On this page, there is a library component where you can view, upload, and change documents that HR staff have made available to you from your personnel workspace.
Which documents are available is up to HR to define. If there are any documents they want you to maintain or have access to, they can add the files here.
It can also be used to make documents available to you upon your own request, in accordance with GDPR regulations.
Microsoft Planner
The Microsoft Planner link under My Page - Tasks will open the Planner application in a new tab.
Here you will see all Planner tasks grouped by status from the teams you have been assigned tasks from. My Tasks is the most practical interface for getting a complete overview of everything assigned to you from the application.
Microsoft Planner only shows tasks assigned from the application. This means that tasks from, for example, the QHSE module will not be visible here.
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