The My Profile tab (👤 in the bottom menu) is your personal self-service area. Here you find your personnel information, certificates, documents shared from HR, registered children, and an overview of vacation and absence.
The profile screen provides quick access to the five sub-pages through a simple menu card with name and arrow to the next screen.
Some of the features under My Profile are add-ons to the Business Online platform and must be purchased separately. This applies to Certificates, Children, and Vacation & Absence.
📄 See also: My Page in Business Online
Profile Details
Under Profile Details you find your own personnel information as it is registered in the Personnel List in Business Online.
Fields
| Section | Field | Editable |
|---|---|---|
| Personal information | First name | No |
| Last name | No | |
| Yes | ||
| Mobile | Yes | |
| Address | Yes | |
| Job information | Reports To (manager) | No |
| Position | No | |
| Next of Kin | Primary and secondary next of kin (name, relationship, contact info) | Yes |
Edit information
- Tap the edit icon (pencil) at the top of the page
- Editable fields become active
- Change the content
- Tap Save / Submit
- The changes are sent to your manager for approval
When your manager has approved the change, the Personnel List in Business Online is updated, and the changes become visible everywhere the information is used.
Fields such as "Reports To" and "Position" are managed by the HR department and cannot be changed by you. If this information is incorrect, please contact HR.
Missing information
If important profile information such as next of kin is missing, a warning indicator is shown on your profile. This is to help you and HR keep personnel information complete.
Documents (HR documents)
Under Documents you find the documents that HR has shared with you from your personnel workspace in Business Online.
View
Each document and folder is shown as a card with:
- A document icon (based on file type)
- Title
- Who last edited the document
Tap a folder to open it, or tap a document to preview it.
Preview
Documents open in read mode in the app. PDFs, Word documents, Excel files, and images are shown directly without needing to download them first.
This is the same document library shown on My Page in Business Online. If HR has not shared any documents with you, the section will be empty.
Certificates
The Certificates page shows all your certificates that are registered in Business Online.
Each certificate card shows:
| Field | Description |
|---|---|
| File name | The name of the certificate file (e.g. "health certificate") |
| Category | Main category (Insurance, Health, etc.) |
| Sub-category | Detailed category (Health Insurance, Fire Insurance, etc.) |
| Valid Till | Expiry date of the certificate |
| Download | Button to download the certificate |
Category and Sub-category are examples and are configured by the System administrator or PCC group in Business Online.
Download a certificate
Tap the download icon (📥) on the certificate card to download or share the file. The certificate list is read-only — updates are made by HR in Business Online.
Children
The Children page lets you manage the registration of children for HR purposes (insurance, child care days, sick child rights).
Each child card shows:
| Field | Description |
|---|---|
| Gender | Male/Female |
| Date of birth | Date format dd.mm.yyyy |
| Age | Calculated automatically |
| Special needs | Need for special care |
| Single parent | Yes/No |
Add, edit, and remove children
| Action | How to do it |
|---|---|
| Add | Tap the plus icon (+) in the top right, fill in the form, and save |
| Edit | Tap the pencil icon on a child card, change fields, save |
| Delete | Tap the trash icon on the card, confirm deletion |
Changes are saved immediately to the Personnel List in Business Online and become visible to HR.
Vacation & Absence
The Vacation & Absence page gives you a full overview and self-service for vacation and absence.
Overview
The page is divided in two:
| Box | Content |
|---|---|
| Vacation Overview | Status of vacation days: approved/used, applications pending approval, remaining days |
| Absence Overview | Status of absence (self-certified): used days, pending applications, remaining days |
Apply for vacation
- Tap Apply for Vacation
- Fill out the form:
| Field | Description |
|---|---|
| Title | Title/reason for the vacation |
| Start Date | First vacation day (date picker) |
| End Date | Last vacation day (date picker) |
| Comments | Any comments |
- Tap Submit
- The application is sent to your manager for approval. The status is shown as "Requested" in the vacation status until the application is processed.
Register absence
- Tap Request Absence
- Fill out the form:
| Field | Description |
|---|---|
| Title | Title of the absence |
| Start Date | First day of absence |
| End Date | Last day of absence |
| AbsenceCode | Reason (self-certified, sick child, etc.) |
| AbsenceType | Type of absence (full day, partial) |
| Duration | Number of days/hours |
| Comments | Optional comment |
- Tap Submit
View and edit pending applications
Applications that have not yet been processed are shown in the overview with status "Requested". You can open a pending application and edit it as long as the manager has not processed it. Processed applications (approved or rejected) are locked for editing, but remain visible in the history.
History
You can view the history of all previous vacation and absence applications, including approved and rejected ones. This provides full traceability for personnel matters over time.
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